Department Events

Please follow these steps to reserve a facility:

Download, complete & print out this Department/Division Facility Request PDF.
1. Obtain approval and signature from your Area Dean.
2. Submit the "Department/Division Facility Request Form" to the Facility Office.
3. Before proceeding or advertising, approval from the Facility Office is required to ensure the space is available on your requested day. 
4.It is your department's responsibility to have invited community members attending a department event, fundraiser, or activity sign the Los Rios Community College District Agreement to Participate and Waiver/Assumption of Risk (Form GS-89). If he/she is under 18 years of age. The liability form must also be signed by his/her Parent/Guardian. If he/she, regardless of age, is participating in any games/activities at the event.

Per District regulations, this liability form must be kept on file in your area for two years. Deadlines may vary depending on whether outside organizations are participating in your event. Los Rios Community College District requires a Facility Use Permit and a minimum of $1 million Liability Insurance and Endorsement for outside organizations. Please take the following deadlines into account when planning your event:

  • For events without outside organizations, the Department/Division Facility Request Form must be turned in to the Facility Office 10 business days prior to the event/activity/fundraiser.
  • For events with outside organizations, the Department/Division Facility Request Form must be turned in to the Facility Office 20 business days prior to the event/activity/fundraiser.

Community

Renting a facility on the ARC campus

Deadlines 
The ARC Facility Office requires that you submit the Community Facility Request Form at least 20 business days prior to your event.

Note: The Los Rios Community College District requires a Facility Use Permit and a minimum $1 Million Liability Insurance and Endorsement (naming Los Rios Community College District as additional insured) for outside organizations renting our facilities.

Starting January 1, 2016, ARC will be a smoke, tobacco, and vape free environment. Smoking, the use of chewing tobacco and other smokeless tobacco products and the use of unregulated nicotine products (such as vaporizers and "e-cigarettes") will be prohibited in all indoor and outdoor spaces, including parking lots and parking structures, and college vehicles.

If you are interested in renting a facility on the ARC campus, please complete 

Community Facility Request Form

ARC Department Events

Please follow these steps to reserve a facility

1. Download, complete & print out this Department/Division Facility Request PDF.
2. Obtain approval and signature from your Area Dean.
3. Submit the "Department/Division Facility Request Form" to the Facility Office.
4. Before proceeding or advertising, approval from the Facility Office is required to ensure the space is available on your requested day.
5. It is your department's responsibility to have invited community members attending a department event, fundraiser, or activity sign the

Los Rios Community College District Agreement to Participate and Waiver/Assumption of Risk (Form GS-89): 
If he/she is under 18 years of age. The liability form must also be signed by his/her Parent/Guardian.
If he/she, regardless of age, is participating in any games/activities at the event.

Per District regulations, this liability form must be kept on file in your area for two years.
Deadlines may vary depending on whether outside organizations are participating in your event. Los Rios Community College District requires a Facility Use Permit and a minimum of $1 million Liability Insurance and Endorsement for outside organizations. Please take the following deadlines into account when planning your event:

For events without outside organizations, the Department/Division Facility Request Form must be turned in to the Facility Office 10 business days prior to the event/activity/fundraiser.
For events with outside organizations, the Department/Division Facility Request Form must be turned in to the Facility Office 20 business days prior to the event/activity/fundraiser.

Student Clubs Facility Request

Please follow these steps to reserve a facility

1. Student clubs and organizations must complete the Student Clubs Facility Request Form.
2. Print the Request Form.
3. Gather necessary signatures from Club Faculty Advisor and Club President/Vice President.
4. Turn in the Student Club Facility Request Form to the Center for Leadership and Development.
5. Before proceeding or advertising, the club event must first be approved by the Center for Leadership and Development.
6. It is the club faculty advisor's responsibility to have invited community members attending a club event, fundraiser, or activity sign the Los Rios Community College District Agreement to Participate and Waiver/Assumption of Risk (Form GS-89): 
If he/she is under 18 years of age. The liability form must also be signed by his/her Parent/Guardian.
If he/she, regardless of age, is participating in any games/activities at the event.

Per District regulations, this liability form must be kept on file with the Center for Leadership and Development for two years.
Deadlines may vary depending on whether outside organizations are participating in your event. The Los Rios Community College District requires a Facility Use Permit and a minimum of one million dollars in liability insurance and an endorsement naming Los Rios Community College District as additional insured for outside organizations. Please take the following deadlines into account when planning your event:

For events without outside organizations, the Student Clubs Facility Request Form must be turned in to the Campus Life Center 10 business days prior to the event/activity/fundraiser.
For events with outside organizations, the Student Clubs Facility Request Form must be turned in to the Campus Life Center 30 business days prior to the event/activity/fundraiser.

College Departments

Department Events

For events without outside organizations, the Department/Division Facility Request Form must be turned in to the Facility Office 10 business days prior to the event/activity/fundraiser.
For events with outside organizations, the Department/Division Facility Request Form must be turned in to the Facility Office 20 business days prior to the event/activity/fundraiser.

Waiver/Assumption of risk form GS-89